Maintaining the Privacy and Security of Your Information is Extremely Important to Ascentii




This privacy policy applies to all visitors to the www.Ascentii.com, www.AscentiiAssessments.com, www.EPIC-Soft.com, www.AspireECS.com, www.IntelliThink.com site URLs and/or its/their sub-domains, users of our RoleFit Survey™ cloud computing solution and recipients of marketing campaign information.

If you have questions or concerns regarding this statement, you should first contact customer service at info@Ascentii.com.

We want to ensure that your experience with Ascentii is a comfortable, safe and secure. It is important to us that you are aware of exactly where and how both general information concerning your visit to our site and your submitted personal information is or may be used. We have agreed to notify you of:

1. What personally identifiable information of yours or third party personally identifiable information that is collected from you through the web site

2. The organization collecting the information

3. How the information is used

4. With whom the information may be shared

5. What choices are available to you regarding collection, use and distribution of the information

6. The kind of security procedures that are in place to protect the loss, misuse or alteration of information under Ascentii control

7. How you can correct any inaccuracies in the information

If you have questions or concerns regarding this statement, you should first contact Client Services by email at info@Ascentii.com


Privacy Information for Visitors to Ascentii.com – Collection and Use

When you arrive at Ascentii.com you may visit various areas of our site and click on certain links and buttons to search for and review additional information about career opportunities, potential candidates and Ascentii’s business programs and solutions.


Log Files

Generally speaking, we gather statistical information by logging IP addresses, browser type, operating system, referring/exit page, date/time stamp, and aggregate survey results. The logged information is only used in the aggregate and is not tied to personally identifiable information. For example, we will keep a record of the aggregate number of visitors who access each area of our site, which areas of our site receive the heaviest traffic and what services offered through Ascentii are utilized most frequently. The information collected by us will assist in the continual process of updating and improving our site so that your visit to Ascentii will be as rewarding and complete as possible. From time to time we may share this aggregate statistical information with our participating employers and partners in an effort to enhance their understanding of how Ascentii is being used by visitors so they may take steps to help make your experience on our site and their site a very positive one. We use a third-party tracking service called Google Analytics that uses cookies to track non-personally identifiable information about visitors to our site in the aggregate. Google Analytics can determine whether you are a new or returning visitor, the time of the current visit and what the referrer site the visitor came from. We also use this to track page and site usage on our site Ascentii.com


Client-Users and Job Applicants

Becoming a Ascentii user (Users), whether as an employer, recruiter, client system administrator or job applicant allows individuals to access output reports, to receive special products, pricing and promotions that are not available to others. System output reports were created to help individuals learn more about their work-related competency capacities and learn what jobs and employers fit them best. The RoleFit Survey™ for the work environment was created for employers to help them learn more about job profiles, job applicants and employees. Ascentii.com is primarily a career survey and job matching site comprised of a Ascentii for individuals service for individual career seekers and a Ascentii for employers service for employers. In order to provide our unique service to individuals, we are required to collect relevant psychometric, job search and recruitment-related information during individual registration. For career seekers, this information may include the results of their Ascentii online RoleFit Survey™, employment history, past education, skills, certifications and contact information and it is stored in our central server database behind a hardware firewall at the Ascentii.com server. We call this the career seeker’s personal profile information. For employers, this information includes their job description criteria, candidates, hiring criteria, including education, personality, motivation, experience criteria and contact information and it is stored in our central server database behind a hardware firewall at the Ascentii.com server. We call this the employer’s job profile and registration information. Depending on the version of The RoleFit Survey™ used, a psychometric survey may involve from 107 to 147 questions and employment/education-related criteria which compare individuals to job competency profiles for each of up to 1,200 jobs, depending on:

  • The number of jobs the Ascentii client has requested to be configured in their licensed RoleFit Survey™ system;

  • Employers’ corresponding job-related criteria in the database

  • Competency capacity, personality, interests and other job-related criteria.

When individuals subscribe to Ascentii as an individual and not through an employer, electronic job board or career fair, received career reports are theirs alone and completely confidential. In that situation, individuals always control who has access to their personally identifiable information.

Participating Ascentii employers may access individuals’ personal profile data and the interpretation of raw survey scores to create their own reports, but not their personally-identifiable information without that individual’s consent. When an individual applies to an employer through the use of The RoleFit Survey, via using the Ascentii web site or one of its sub-domains, databases, data centres, business and/or technology partners, they are consenting to allow that employer the ability to request their personally identifiable information. Employers will use this information during their hiring process to make more accurate hiring decisions, based on how candidates’ personal competency capacity profiles match against the unique job competency capacity profile for the job or jobs for which they are applying or seeking counseling and/or consideration.

Individuals agree that their information may be transferred across national boundaries and may be stored and processed in any of the countries in which Ascentii and its affiliates and subsidiaries maintain offices, without limitation, including Canada, the United States, the United Kingdom, France, Egypt, The United Arab Emirates and Australia. Ascentii will comply with the various Privacy and Data Protection Acts and Laws in the countries in which it operates.

Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with an appropriate law enforcement investigation, current judicial proceeding, a court order or legal process served on our web site.

Ascentii collects but does not store credit card information when you purchase any of our products using a credit card.


Feedback/Communication and Choice

From time-to-time our site requests information from users via surveys, email communications or contests. Participation in these surveys, email communications or contests is completely voluntary and the user therefore has a choice whether or not to disclose their job search-related information. Information requested may include any job search-related information, such as contact information (such as name and shipping address), and demographic information (such as postal or zip code). Information collected will be used for purposes of monitoring or improving the use, satisfaction and services of this site.

When you take that next step and register as an individual, Ascentii will receive specific information about you, such as your name, address, email address, telephone number, etc. In return for the service you receive from Ascentii, from time to time we may contact you in an effort to determine the level of satisfaction with the services provided through Ascentii.com, or we may contact you about opportunities that fit your job profile or personal profile. However, we WILL NOT, under any circumstances, provide your email address or any other personal or job search-related information to third party organizations you have not directly applied to, without your direct consent at the time said information is being provided or as described in this privacy policy.

Our users are given the opportunity to 'opt-out' of having their information used for purposes not directly related to our site at the point where we ask for the information. Users who no longer wish to receive contact from Ascentii or from our partners may opt-out of receiving further communications from a particular party by replying with unsubscribe in the subject line in the email or using the “unsubscribe” link in the footer of our marketing campaigns or email us at info@Ascentii.com.


How is personally-identifiable information disclosed?

USERS OF OUR SITE ARE ALWAYS NOTIFIED WHEN THEIR PERSONALLY-IDENTIFIABLE INFORMATION IS BEING COLLECTED BY ANY THIRD PARTIES. We do this so our users can make an informed choice as to whether they should proceed with services that require a third party, or not. Personally-identifiable information collected by Ascentii will not be sold, rented or provided in any other way to third parties except as described in this privacy policy.

Ascentii may, on occasion, with your consent, share some or all of your personally identifiable information with third party service providers for processing (such as when employers use other Ascentii or third party recruitment software providers). In order to process credit card transactions, Ascentii must share your credit card information with our credit card processors to complete our billing process. These third parties may be located in other jurisdictions. Therefore, your information may be processed and stored in other jurisdictions and, as a result, other governments, courts, or law enforcement or regulatory agencies may be able to obtain disclosure of your information through foreign laws. All such third party processors are bound by contract not to use the individuals’ personally identifiable information for their own purposes including their own marketing purposes or provide it to any third parties.

We may disclose and ultimately transfer personally identifiable information in the context of a business transaction involving the reorganization, acquisition or merger of our business or the sale of all or some of our assets provided that the personal information disclosed is required to be used for the purposes permitted by this Privacy Policy by the entity acquiring this information. In such event, after a reorganization, acquisition, merger or sale has occurred, we will use reasonable efforts to notify you (either by posting notice on the Ascentii.com site or by email to you at the last known email address) that such a business transaction has occurred.


Ascentii Referral Program

When you register with Ascentii.com, you may choose to refer friends and/or employers who you think might be interested in our unique services. We do not sell referral email addresses to any third parties. We at Ascentii strongly encourage all individuals not to engage in spamming activities. The referred party may contact Ascentii at info@Ascentii.com to request the removal of this information from our database.


Blog/Testimonials

If you use a social media application, blog or testimonial on this site, you should be aware that any personally identifiable information you submit there can be read, collected, or used by other users of these forums, and could be used to send you unsolicited messages. For testimonials, we do obtain the customer's consent prior to posting their name along with their testimonial. We are not responsible for the personally identifiable information you choose to submit in these forums. If you want to remove your personal information that is being displayed on our website under public pages, please contact us at info@Ascentii.com.


Use of Cookies

We use "cookies" when users of our site log on to their individual account with their User Name. These cookies permit us to reindividual a user who has visited different areas of our site, so that the user will not have to re-enter his or her password on multiple occasions. Once you shut down your internet browser, these cookies expire and no longer have any effect. Usage of a cookie is in no way linked to any personally identifiable information while on the site.


Notice of Changes to this Privacy Policy

If we decide to revise or change our privacy policy, we will post those changes prominently on Ascentii.com so that you will always know what information we gather, how we might use that information, and to whom we may disclose it. Please check the site for information concerning revisions or changes to our privacy policy.

If at any point we decide to use personally identifiable information in a manner materially different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.


Site and Service Updates

We also send the user site and service announcement updates. Individuals are not able to unsubscribe from service announcements, which contain important information about the service such as scheduled maintenance. We communicate with the user to provide requested services and in regards to issues relating to their account via email.


Opting Out/Deactivation/Access

As an individual, you can elect to be excluded from any surveys, contests or announcements which may be sent out by Ascentii at any time. Ascentii enables this by allowing individuals to go to the footer of email surveys, contests or announcements and select the “unsubscribe” option on any email sent to you from Ascentii. You may access and edit all of your system relevant personal information at any time. We will retain your personal information for as long as you remain an active individual or for as long as legally required. Businesses and individuals may terminate their account with Ascentii by sending a request to our customer service department through the 'Contact Us' section of our site or by emailing us at info@Ascentii.com.


Links

This web site contains links to other sites. Please be aware that Ascentii is not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this Web site.

When you bookmark and share our products and site through social media applications, you will be taken to a third party site. Please note that these third party sites' privacy policies govern the collection and use of the information collected on those sites.


Security

This Web site takes every precaution to protect our users’ information. When users submit sensitive information via the Web site, your information is protected both online and off-line.

While we use some of the best firewall hardware in the industry to protect our DLL files and sensitive information online, we also do everything in our power to protect user-information off-line. When you enter sensitive information (such as a credit card number) on our registration or order forms we encrypt that information using secure socket layer (SSL) technology. Our site uses a high-grade 256-bit encryption algorithm to keep your data secure. All of our users’ information, not just the sensitive information mentioned above, is restricted to our offices, Information Technology infra-structure, data centres and data centre accounts. Only employees and contractually obligated strategic alliance partners and their employees and contractors who need the information to perform a specific job (for example, a billing clerk, a customer service representative, Information Technology professional) are granted access to personally identifiable information. Furthermore, ALL Ascentii employees, Strategic Alliance Partners, Contractors and Sub-Contractors are kept up-to-date on our security and privacy practices. Every quarter, as well as any time new policies are added, our employees are notified and/or reminded about the importance we place on privacy, and what they can do to ensure our customers’ information is protected. Finally, the servers that we store personally identifiable information on are kept in a physically-secure environment that has gone through and regularly goes through Information and Information Technology Threat Risk Assessments.

Despite our best efforts, we are not and will not be responsible in the event that a third party (for example, a hacker) evades our security measures and gains access to the central database, and, subsequently, your personal information. You are solely responsible for safeguarding and maintaining the secrecy of your account, passwords and/or any account information in your possession or control.

If you have any questions about the security at our Web site, you can send an email to info@Ascentii.com.


Tell Us What You Think

We take your privacy concerns seriously at Ascentii. That's why we openly invite you to contact us at any time through info@Ascentii.com to provide us with your thoughts and opinions on this issue as well as our service and your experience in using our site. Any information that you submit through this area becomes the property of Ascentii. We may use the information submitted for marketing purposes (for example, success stories or revelations obtained as a result of using the Ascentii RoleFit Survey™, MatchPoint™ Applicant Tracking System or Bright Language Testing solutions), to further improve our site and the services we offer or we may to contact you for further input.

If, at any time, you have questions or concerns about your privacy, please feel free to contact us at info@Ascentii.com by mail at 3017 St. Clair Avenue, Suite 279, Burlington, Ontario, Canada L7N 3P5 or by North America Toll Free Telephone voice messaging at 1-800-627-4151.

Effective: January 1, 2012. Last Updated: January 27, 2012.


Anti-Spam Policy

Spam Defined - Ascentii.com strictly prohibits individuals engaging in spam and other tactics which may constitute abuse of the Internet in order to seek referrals. What is Spam? Generally speaking, activities which would constitute spam include the sending of: (i) unsolicited commercial e-mail, (ii) unsolicited bulk e-mail, (iii) mass e-mail, and/or (iv) junk e-mail, containing a message that advertises goods or services. The defining feature of spam is that the e-mail is sent to someone without their prior consent or in the absence of a previous relationship between the sender and the recipient.

Spam can take several different forms, for example, when someone logs on to message boards and sends or posts messages which are unrelated to the topic of discussion, that’s spam. The act of engaging in activities which constitute spam is called spamming.

Other types of Internet abuse may also qualify as spam. Examples include, spamming of chat rooms and spamming via Internet Relay Chat or "Instant Messaging" systems. In reality, the various methods of spamming will continue to evolve with the Internet as new ways of online communication between people develop.

We Don’t Like Spam - No one likes sorting through junk mail or talking to telemarketers, but spam is even worse! Electronic junk mail costs recipients of spam more time and money than it costs the sender. The unwitting recipient of spam is required to download, sort through, and identify what e-mail is legitimate and what e-mail is junk e-mail, and then discard it. If the recipient pays for Internet access by the hour or minute, then sorting through spam messages leads to increased time online, which translates into higher monthly bills from their Internet Service Provider.

Conduct on the Internet is governed by an unwritten set of rules called ‘Netiquette,’ and one of those rules is that it's not acceptable to send out unsolicited mass e-mail. Spam can also slow the performance of the Internet. There have been instances where large volumes of spam have slowed down e-mail delivery for hours (or even days!). Spam sometimes causes computers on the Internet to crash. Most importantly, we feel that spamming is just plain rude.

Our Anti-Spam Policy - We do not intend to, nor do we encourage, the use of spam under any circumstances. Upon receipt of a credible complaint concerning spamming, Ascentii may immediately suspend the access and usage of Ascentii systems for individual who is alleged to have conducted the spamming. A suspension of individual access privileges is intended to prevent a possible spammer from continuing these activities. If the spamming incident is not verified after a thorough investigation by Ascentii, the suspension may be lifted and access to the cloud-based service will be restored. Ascentii may, but is not obligated to, lift a suspension imposed on an individual due to alleged spamming activities.

Anyone who is found by Ascentii to have spammed other Internet users in an attempt to gain referrals (through which Ascentii may pay a referral fee) will lose their Ascentii cloud-based services and account access privileges and their account will be terminated. Any referral bonuses acquired through spamming will not be paid by Ascentii.

How to Report Spammers - If you feel that an individual possessing an Ascentii account has spammed you, please contact info@Ascentii.com. Be sure to include evidence of the spamming such as a copy of the e-mail, posting or message with full message headers or the usenet message. It would assist our efforts in confirming your complaint if you include any other information that can be used to identify the parties involved. An incomplete complaint may result in delays in the enforcement of our Anti-Spam Policy.

How do I avoid engaging in Spam when making Referrals? - We created the Ascentii Referral Program to reward our individuals for introducing the Ascentii Program, and to businesses they transact with online. There are many ways in which you can participate in our referral program without resorting to spam. Here are a few guidelines to help you:

* Make sure you know the Person - You can tell anyone who you know and whom you think might benefit from our service about Ascentii.com, The RoleFit Survey™ and Ascentii programs that use the RoleFit Survey™. This includes friends, family, business and other acquaintances. In addition you should feel free to talk to anyone who asks you for information about Ascentii.com or The RoleFit Survey™ and programs that use The RoleFit Survey™.

* Spreading the Word! - Email is the fastest and easiest way to tell your friends, family, business and other acquaintances about Ascentii.com, The RoleFit Survey™ and Ascentii programs that use the RoleFit Survey™, however, you can also use old-fashioned word-of mouth to tell your friends about us and tell them about our web site at www.Ascentii.com.

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